In the workplace, change means progress, new technology, business growth, and increased productivity. But if poorly managed, change can only lead to one thing…employee burnout. What can you do to prevent change burnout and ensure sustainable results? Given the rush to digital transformation across all industries these days, the answer may surprise you – slow down.
In the fitness industry, there’s a widely known training method called Time Under Tension (or TUT for short). It is commonly used in strengthening, conditioning and bodybuilding – all of which involve changing one’s physiology. TUT refers to how long a muscle is under strain during a set. While you may see people at the gym powering through their training with heavy weights and be tempted to replicate their method, the idea of TUT is to think in slow motion – intentionally slow your workouts down to activate your muscles, focus on form, and prevent injuries. By taking the slow and steady path, and evolving your strategy once you pass specific benchmarks, you increase your odds of sustaining your new lifestyle and achieving your goals.
Similarly, a paced and steady path is crucial for effective change management. Technology has transformed every industry, and there’s an increasing pressure to keep up or be left behind. This triggers a knee-jerk reaction to seek change and implement it as quickly as possible. But just like people in the gym who are seeking fast results through heavy lifting, if you push for change too rapidly and without a phased plan of action, you’re likely going to hurt your progress and productivity. So what can you do to ensure smooth and successful transitions within your organization and avoid burnout? Here are 6 tips to follow:
1. Be transparent
When you realize change is necessary, be open with your employees about what needs to change. You’re likely making these changes to benefit those involved, so why keep your team in the dark? Before starting any implementation, hold a meeting to explain what the changes will look like, how and when they will take place, and the anticipated benefits. With open communication, employees are more likely to feel like valued members of the organization.
Digital leaders need a pulse on their organization’s baseline culture in order to recognize shifts in morale and other signs of change saturation. You hired your employees because they are smart, capable, and bring unique skills and perspectives to the table. So create opportunities for them to share their experiences and listen. At least as important as holding a meeting before implementing change is having regular follow-up sessions to keep your employees aware of progress as it unfolds and listen for potential signs of burnout. This time also provides space for employees to share their frustrations and concerns, find solutions, and feel “heard.”
3. Understand the impact change has on your workforce
Any significant change in the workplace can mean more stress for your employees – this can lead to poor performance and employee burnout. In fact, stress over organizational changes has been found to lower the average employee’s performance and engagement. Having a manager who understands the burden that change places on their employees and who encourages them to cope with that stress in healthy ways helps prevent burnout while promoting loyalty and a sense of comradery during transitional periods.
4. Reward champions of change
Adapting to change isn’t easy. But it’s made a little bit easier by encouragers and leaders within the team who step up to the plate when the process gets tough. Have you noticed certain employees going above and beyond to help others adjust to a new transition, share their knowledge, and support their teammates? Publicly reward those employees in unique ways (it doesn’t necessarily have to be in monetary form!) The reward matters less than the genuine expression of gratitude to your employees.
5. Delegate tasks
Significant workplace change may call for new roles to increase the odds of a smooth transition. To avoid overwhelming one or two employees, evenly distribute tasks associated with the change across your team, and publicly announce these change-related roles. This will give employees a personal investment in making the change a success and create a shared sense of having some skin in the game.
6. Publically post metrics and goals
Change in the workplace is hard enough. Don’t waste your team’s precious time tracking down information, instructions, and resources necessary to successfully adjust. Keep your goals and metrics accessible. Technologies and services are available to help your organization’s leaders post directions, processes, and helpful resources facilitate smooth transitions.